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The Register of Secretaries and How To add Historic Information.

Rachel Blacklock
  • Updated

The Register of Secretaries is a record of everyone (both individuals and corporates) who is and who has served as a secretary of the Company. Ideally it should cover the period from incorporation until the present day.

The details should include:

  • Name (surname + forenames or company details)
  • Service address (the latest one)
  • Date appointed
  • Date terminated (this will be blank if the director is still serving)

 

Companies House will only supply details of the current secretaries (if any) as at the date the company is successfully imported into Inform Direct. No details will show for anyone who has ceased to be a secretary before the company is imported.

Note: To record secretary appointments or terminations for a date after the date of import you should use the application. How do I appoint a secretary? and How do I terminate a secretary's appointment?

 

To add details of a secretary whose appointment ended prior to the date of import follow these steps:

1. Click on the green 'Add Historic Secretary' button.

2. This will bring up the below pop up box.

3. Select whether the person is an individual or a company and then populate their details accordingly.

4. When done click on the green 'Save changes to Register' button.

5. The details of the historic secretary will then be added.

To help you find the new record easily you will see it marked 'RECENTLY ADDED'.  This will disappear after a while but a permanent record that the details for this director have been added rather than imported is denoted by the little green triangle in the corner of each column.  If you edit it again you will see it marked 'RECENTLY UPDATED'.

 

6. If you let the cursor hover over any record which you have previously added (i.e. one with green corners) it will become highlighted and read 'Edit this record' as per the below.  If you want to edit the record simply click on it and it will take you to step 2 above.

Note: Editing the Register of Secretaries does not update any other register nor does it send any message to Companies House.

 

When it comes to printing the Registers any details added in the above manner will be indistinguishable from details which were automatically included when the company was first imported.