A summary document can be created before submitting a change of registered office address, this allows you to gain approval before making a submission to Companies House if you need to. 

1. First, begin the process of changing the registered office address: How do I change the Registered Office address?
 

2. Before completing the submission, you will be asked if approval is required before sending the change to Companies House. 
 

Note: Selecting 'Yes' here and generating an approval document is not mandatory. This is an optional system process which allows you to generate a summary document should you need to, or should your internal processes require.

Note: The approval feature is only available to subscribers to Inform Direct. What are the benefits of subscribing to Inform Direct?

3. Clicking Yes and Continue will produce a document which includes the details of the new address. Selecting No will proceed to submit the change to Companies House without creating an approval document. 

After clicking Yes, Inform Direct will create a summary document which will be saved into your Document Library. It will also give you the opportunity to create any supporting documents in advance of the change. 
 

You will be given the option to open the documents now or save for later. Selecting to Open Now downloads the documents in a zip file in addition to saving them to your Document Library. 

4. The approval document created displays the information as detailed below, it includes a section located at the bottom of the document which can be signed and dated. 

5. The submission will now remain as a Pending Approval on the dashboard until completed or removed. You will also see a notification displayed on your portfolio screen as a reminder.
 

What do I then do with the pending approval on my company dashboard?

Whenever you are ready, you can return to the saved approval to process it as necessary.

1. Return to the company Dashboard. The yellow pencil under Actions will provide the options to complete (send the details to Companies House), edit (Change any details before submitting) or remove (if you no longer require to make this submission) the pending approval. 

2. Selecting Complete will proceed to a simple summary screen which will allow you to make the submission to Companies House. This will submit form AD01 to Companies House electronically for them to review. 
 

Until Companies House accept the change you will see a yellow triangle against the new address. What Confirmation is There That a Submission to Companies House Has Been Successful? 

Note: There are some documents that may also need to be updated once Companies House accept the new registered office. Please see our blog for details.