If you are unsure of the difference between allotting shares and transferring shares see:

What's the difference between allotting shares and transferring shares?

No SH01 form is produced or provided. This allotment will be filed electronically by Inform Direct once you click "Send to Companies House" – there is no SH01 document generated for you or your client to download, print, sign or file separately. If you need something to give your client as a record of the allotment, use the approval summary document (see step 12 below) or produce a share certificate for the new shares instead.

How do I allot shares to an Individual?

How do I allot shares to joint shareholders?

1. Go to the Share Classes tab and select the blue 'Allot new shares' button.

2. Enter the Date of Allotment. This cannot be a date in the future or prior to the last confirmation statement or incorporation.

3. Choose which Share Class is being allotted from the drop down list.

Note: The share being allotted will have the same Prescribed Particulars as the existing share class. What are the existing prescribed particulars?

If you need to create a new share class you can do this by selecting it as a option from the drop down, you can then enter the nominal value type of share and prescribed particulars.

4. Enter the Number of Shares being allotted.

Note: This must be a whole number greater than zero.

5. Select whether the shares have been paid from the drop down menu.

How do I enter the details if the shares being allotted are nil or partly paid?

6. Select how the consideration was paid from the dropdown menu. The system will default to 'Fully in cash'.

How do I enter the details if some or all of the allotment consideration is non-cash?

7. Enter the consideration in either the Amount paid per share on allotment or the Total consideration paid on allotment. Whichever you enter Inform Direct will calculate the other.

Note: Enter the consideration using a full stop. Example: £2,000 = 2000.00. Inform Direct will then calculate the share premium per share.

8. Select 'Corporate'. For other options read the related articles:

How do I allot shares to an Individual?

How do I allot shares to joint shareholders?

9. In the next window, start typing the Company Name or Company Registration Number of the corporate you are allotting shares to.

Note: After you have entered 4 characters Inform Direct will look for any possible matches. If the corporate you want appears, you can 'Select' from the suggestion(s) provided. If not, you will need to enter a company name, registration number and click the green 'Create new shareholder' button. If the company does not have a registration number, it is permissible to enter '00000000'.

10. Enter 'Shareholder Details.' The address entered here will be shown on the share certificate and any dividend vouchers. An email address is optional.

Note: Inform Direct does not send any emails to a new shareholder.

11. Now, enter whether a shareholder designation is required.

Note: This is very useful if the shares are being held on trust or by a pension fund. Type in exactly what you would like to see appear including, if required, the word 're'.

12. Before submitting the allotment to Companies House you will be asked if approval is required, this allows you to create a summary document to be approved prior to sending the SH01. This approval summary is the document you can save or share with your client – it is not the SH01 itself, since the SH01 is only ever filed electronically and not produced as a separate document. Please see How do I prepare draft documents to allot shares?

Note: The approval feature is only available to subscribers of the software, please see: What are the benefits of subscribing to Inform Direct? Pay as you go users will skip straight to step 13 below.

13. Once you click the red 'Send to Companies House' button, Inform Direct will then process the transaction and file Form SH01 at Companies House electronically. No SH01 document is generated or given to you at this point – the filing itself is the only output. You can then return to the list of all the shareholders or produce a new share certificate for the allotment just made.

How do I create share certificates?

Note: Form SH01 does not include details of who the new shareholder is. If you want their details to show on the public record then you will need to submit a confirmation statement.

"I've produced the written resolutions for this allotment but the system isn't giving me an SH01 to file – is this a problem?"

No – this is expected. The SH01 is filed electronically by Inform Direct once you click "Send to Companies House," so there is no SH01 document produced for you or your client to file separately. You do not need to source, complete or upload an SH01 yourself. If your client needs a record of the allotment, use the approval summary document from step 12, or produce a share certificate.