To generate the reports, you can visit this guide on How do i generate reports on Inform Direct
| Name of report | Details of the report |
Information included |
| Users report | This report shows all of the users set up for your organisation. This includes the user's role, last date logged in, current access permissions and the user's status The user's status is one of the following: - active - is a current user; - pending - has been set up but the user has not completed the activation; - former - no longer a current user. The report is generated as a .xls spreadsheet |
User surname User forename User email address Role Status Last logged in date Edit users Access accounts area Import companies Remove companies Generate reports Change of company name Company formation Confirmation statement Dormant company accounts Register a mortgage / charge Edit co, officer, PSC or shareholder details All companies / selected companies |
Invoices report |
This report will include all our invoices raised or, if a date range has been selected, the invoices raised in that range. This will include the date, description and amount of each invoice, with each description being on a different row so that one invoice will have more than one row where it covers more than one item. The report is generated as a .xls spreadsheet. |
Invoice number Invoice date Description Company name Amount net of VAT £ VAT £ Amount inc VAT £ |
| Filings due report |
This report shows the following for the companies in the organisation's portfolio. - accounting reference date; - latest date to submit the next accounts -spacing to Companies House; - the next confirmation statement date; and - the latest date to submit this to Companies House. This report can be tailored to only include selected companies. It can also be tailored to only include the latest dates to submit to Companies House the next accounts or confirmation statement for a selected date range This date range can be to a date in the future. For example if you want a report to show all the accounts and confirmation statements due to 31 March 2019 you will need to select 'Specific dates', leave 'Date from' as blank and then enter 31/03/2019 in 'Date To' This will then ensure that your report includes all the overdue submissions as well as those due from today until 31 March 2019. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
Company name Company number Accounting reference date Latest date to submit accounts Confirmation statement date Latest date to submit confirmation statement Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Confirmation statements due report |
This report shows the next confirmation statement date and latest date to submit this to Companies House for the companies in the organisation's portfolio. This report can be tailored to only include selected companies. It can also be tailored to only include the latest dates to submit the confirmation statement for a selected date range This date range can be to a date in the future. For example if you want a report to show all the confirmation statements due to 31 March 2019 you will need to select 'Specific dates', leave 'Date from' as blank and then enter 31/03/2019 in 'Date To' This will then ensure that your report includes all the overdue submissions as well as those due from today until 31 March 2019. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
Company name Company number Confirmation statement date Latest date to submit next confirmation statement Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Accounts due report | This report shows the - accounting reference date, - lastest date to submit the next accounts - the next confirmation statement date and - the latest date to submit this to Companies House for the companies in the organisation's portfolio. This report can be tailored to only include selected companies. It can also be tailored to only include the latest dates to submit to Companies House the next accounts or confirmation statement for a selected date range This date range can be to a date in the future. For example if you want a report to show all the accounts and confirmation statements due to 31 March 2019 you will need to select 'Specific dates', leave 'Date from' as blank and then enter 31/03/2019 in 'Date To' This will then ensure that your report includes all the overdue submissions as well as those due from today until 31 March 2019. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
Company name Company number Accounting reference date Latest date to submit accounts Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Alerts, submissions and activity report | This report shows the following for the companies in the organisation's portfolio: - outstanding alerts - these detail the action that is needed to be taken for a company; - notifications - these indicate how Companies House has dealt with the submissions made using Inform Direct; and - activity - this details the activity carried out in Inform Direct for a company. This report can be tailored to only include selected companies. It can also be tailored to only include alerts and notifications created, and activity entered in Inform Direct, for a selected date range The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
Company name Company number Date created / Date change entered into Inform Direct Alert/notification/activity Companies House response Due date Submission status Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Alerts report |
This report shows the following for the companies in the organisation's portfolio: - outstanding alerts - these detail the action that is needed to be taken for a company; - notifications - these will be those that have not been deleted from each company's dashboard and indicate how Companies House has dealt with the submissions made using Inform Direct. This report can be tailored to only include selected companies. It can also be tailored to only include alerts and notifications created in a selected date range. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
Company name Company number Date created Alert/notification Companies House response Due date Submission status Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Activity report | This report shows the Companies House submissions and activity carried out using Inform Direct for the companies in the organisation's portfolio. This report can be tailored to only include selected companies. It can also be tailored to only include activity entered in Inform Direct for a selected date range. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
Company name Company number Date change entered into Inform Direct Activity Submission status Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
Report of all outstanding pending approvals and saved processes |
This report shows the outstanding pending approvals and saved processes for the companies in the organisation's portfolio. This report can be tailored to only include selected companies. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet |
This report can be tailored to only include selected companies. It can also be tailored to only include pending approvals and saved processes created in Inform Direct for a selected date range. Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Company details report |
This report includes the following for each company in the organisation's portfolio: - its company registered number; - its date of incorporation; - any previous company names; - Registered email address; - its SIC codes and descriptions for the company's trade classifications; - its registered office address; - any Single Alternative Inspection Location (SAIL) address; - its country of registration; - the type of company it is (eg private limited by shares, PLC, LLP, etc); - whether it has shares traded on a market; - its status (eg whether active, in liquidation, dissolved, etc); and - its accounting category. - its VAT registration number This report can be tailored to only include selected companies. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
Company name Company number Date of incorporation Previous company names SIC code number(s) and description(s) Care of Building no/ premise Address line 1 Address Line 2 Town County Postcode Country SAIL address Place of registration Company category Trading on market Company status Accounting category VAT registration number' Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Registered office address report |
This report details the current registered office address for each company in the organisation's portfolio. This report can be tailored to only include selected companies. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
Company name Company number Full address Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| SAIL address |
This report details any current Single Alternative Inspection Location (SAIL) address for each company in the organisation's portfolio. This report can be tailored to only include selected companies. The report generated will only include those companies that have a SAIL address and to which you have access. The report is generated as a .xls spreadsheet. |
Company name Company number Full address Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| SIC codes report |
This report details the SIC codes and descriptions for the trade classifications of each company in the organisation's portfolio It also includes the company registered number and date of incorporation. This report can be tailored to only include selected companies. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
Company name Company number Date of incorporation SIC code 1 number and description SIC code 2 number and description SIC code 3 number and description SIC code 3 number and description Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Current persons report |
This report includes for the companies in the organisation's portfolio all of the current: - officers (directors, secretaries or LLP members); - PSCs (persons with significant control); - shareholders or members; and - option holders. For each person the following is included: - name - date of birth for individuals - registered number of corporates - residential address for individuals - registered address or principal trading address for corporates - the person's roles This report can be tailored to only include selected companies. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
Company number Surname Forename(s) Title Corporate name Date of birth Registered number Residential address Corporate person's address Role(s) Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Officers report | This report details the officers for each of the companies in the organisation's portfolio The officers will include the directors and secretaries for private companies limited by shares or by guarantee, PLCs and unlimited companies with shares and the members for LLPs. For each officer the following is included: - name - date of birth for individuals - registered number of corporates - residential address for individuals - registered address or principal trading address for corporates - the person's role - date of appointment - date of termination This report can be tailored to only include selected companies. It can also be tailored to only include the officers for a selected date or date range If you want the officers at a selected date you need to enter that date in both the Date from and Date to fields. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
Company name Company number Surname Forename(s) Title Corporate name Date of birth Registered number Residential address Service address Role Date of appointment Date of termination Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| PSCs report |
This report details the PSCs and companywide statements for each of the companies in the organisation's portfolio. It can also be tailored to only include the PSCs and companywide statements for a selected date or date range If you want the PSC details at a selected date you need to enter that date in both the Date from and Date to fields.
The report is generated as a .xls spreadsheet. |
Company name Company number Surname Forename(s) Title Corporate name Date of birth Registered number Residential address PSC service address Date became PSC/RLE or start date Date confirmed Control reasons Status PSC statement(s) Companywide statement Termination date or end date Date became PSC/RLE or start date Date confirmed Control reasons Status PSC statement(s) Companywide statement Termination date or end date Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Current shareholders |
This report details the current shareholders for each of the companies in the organisation's portfolio For each shareholder the following is included: - shareholder's name, where joint shareholders this will be all of the joint shareholders; - number of shares held; and - name of the share class. This report can be tailored to only include selected companies. The report generated will only include those companies that you have access to. |
Company name Company number Shareholder name Number of shares Share class Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Current limited by guarantee members |
This report details the current members for each of the limited by guarantee companies in the organisation's portfolio
The report is generated as a .xls spreadsheet. |
Company name Company number Member name Guarantee Membership class Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Addresses report | This report details the following addresses, where held in Inform Direct, for each of the companies in the organisation's portfolio: - registered office address - SAIL address - each current director's service address - each current secretary's service address - each current LLP member's service address - each current PSC's service address - each current person's residential address - each current shareholder's contact address - each current member's contact address - each current option holder's contact address For each person for which an address is include the following is included: - name - date of birth for individuals - registered number for corporates This report can be tailored to only include selected companies. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
Company name Company number Surname Forename(s) Title Company name Date of birth Registered number Address type Care of PO Bo Building no/ premise Address line 1 Address Line 2 Town County Postcode Country Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Service addresses report | This report details the following service addresses, where held in Inform Direct, for each of the companies in the organisation's portfolio: - each current director's service address - each current secretary's service address - each current LLP member's service address - each current PSC's service address For each current officer and PSC the following is included: - name - date of birth for individuals - registered number for corporates This report can be tailored to only include selected companies. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
Company name Company number Surname Forename(s) Title Company name Date of birth Registered number Service address type Care of PO Box Building no/ premise Address line 1 Address Line 2 Town County Postcode Country Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Residential addresses | This report details the residential addresses, held in Inform Direct, for each current person of the companies in the organisation's portfolio. For each person for which an address is include the following: - name; - date of birth for individuals; and - residential address This report can be tailored to only include selected companies. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
Company name Company number Surname Forename(s) Title Date of birth Building no/ premise Address line 1 Address Line 2 Town County Postcode Country Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Shareholder / member contact addresses | This report details the shareholder or member contact addresses, held in Inform Direct, for each of the current shareholders for the companies in the organisation's portfolio. For each current shareholder the following is included: - name - email address - shareholder or member contact address This report can be tailored to only include selected companies. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet |
Company name Company number Shareholder / Member Email address Building no/ premise Address line 1 Address Line 2 Town County Postcode Country Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Share transactions report | This report details the share transactions processed in Inform Direct for each of the companies in the organisation's portfolio. For each share transaction the following is included: - date of transaction; - transaction type; - shareholder(s) name(s); - share class; - number of shares; and - amount paid. This report can be tailored to only include selected companies. It can also be tailored to only include the transactions for a selected date or date range The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
Company name Company number Date Share class Transaction type Transferred from Transferred to Number of shares Amount paid Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Dividends report | This report details the dividend vouchers generated in Inform Direct for each of the companies in the organisation's portfolio. For each dividend voucher the following is included: - payment date - shareholder name - share class - holding date - shareholding - dividend per share - description - year to which the dividend relates - dividend payable - tax credit - dividend voucher number - whether elected to waive a dividend - holding on which elected to waive. This report can be tailored to only include selected companies. It can also be tailored to only include the dividends for a selected date or date range The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
Company name Company number Payment date Shareholder Share class Holding date Holding Dividend per share Description Year ending Dividend payable Tax credit Voucher number Elected to waive Holding on which elected to waive Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Certificates report | This report details the share/membership/share option certificates generated in Inform Direct for each of the companies in the organisation's portfolio. For each share/membership certificate the following is included: - share/membership class; - share option scheme if applicable; - certificate number; - issue date; - shareholder/member/option holder name; - shareholder/member/option holder address on certificate; - shareholding; - number of options; - guarantee; and - certificate status. This report can be tailored to only include selected companies. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
Company name Company number Share / membership class Share option scheme Certificate number Issue date Shareholder / member / option holder Shareholder / member / option holder address on certificate Holding Guarantee Number of options Option grant date Option exercise prices Status Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Mortgages and charges report |
This report details the mortgages and charges for each of the companies in the organisation's portfolio. For each mortgage or charge the following is included: - Charge number; - Charge code; - Charge type; - Creation date; - Registration date; - Person(s) entitled; - Short particulars of the property or undertaking charged; - Brief description of instrument by which charge is created; - Date of satisfaction; - Is debenture; - The instrument contains a fixed charge; - The instrument contains a floating charge; - The floating change covers all the property or undertaking of this charge; - The terms of the charge prohibit or restrict the creation of further securities This report can be tailored to only include selected companies. The report generated will only include those companies that have mortgage or charge that you have access to. The report is generated as a .xls spreadsheet. |
Company name Company number Charge number Charge code Charge type Status Creation date Registration date Person(s) entitled Short particulars of the property or undertaking charged Brief description of instrument by which charge is created Date of satisfaction Is debenture The instrument contains a fixed charge The instrument contains a floating charge The floating charge covers all the property or undertaking of this charge The terms of the charge prohibit or restrict the creation of further securities that will rank equally or ahead of this charge Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. |
| Portfolio report | The report contains a list of companies in the organisation's portfolio. These are displayed in the format of the portfolio screen with the column headings set as per your current portfolio screen settings. This will allow you to create reports which include any custom fields you may have added. The report is generated as a .xls spreadsheet. |
The columns on this report will vary depending on your portfolio settings. How do I change the portfolio screen settings & fields?
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Report of current option holders for your companies
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This report details the share option holders for each of the companies in the organisation's portfolio. This report can be tailored to only include selected companies. Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet |
- option holder's name; - date options granted; - exercise price per share; - date options first exercisable from; - date options expire; - number of options granted; - number of options exercised; - number of options expired, lapsed or removed; - number of unexercised options held; - name of the share option scheme; - name of the share class. |
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Cap table report for each of your companies
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This report details the current current ownership and the fully diluted ownership once all unexercised options have been exercised. This report can be tailored to only include selected companies. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet. |
- person's name; - number of shares held in each share class; - current ownership percentage; - number of options held under each share option scheme; - fully diluted ownership percentage. |
| Report of share classes for your companies |
This report details the share classes for each of the companies in the organisation's portfolio. This report can be tailored to only include selected companies. Where you have set up custom fields for the companies in your portfolio you can customise reports to include one or more of these fields. You can also set a setting to include custom field in all company reports you generate. The report generated will only include those companies that you have access to. The report is generated as a .xls spreadsheet |
For each share class the following is included:
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| VAT returns due |
This report shows each company's VAT registration number, next VAT return period and latest date to submit the next VAT return. This data will only be available if you have granted Inform Direct authority to link with your HMRC agent services account (ASA) to retrieve VAT due dates on behalf of your clients.
This report can be tailored to only include selected companies. It can also be tailored to only include the latest dates to submit the next VAT return for a selected date range. This date range can be set to a date in the future.
For example, if you want a report to show all the VAT returns due to 31 May 2023 you will need to select 'Specific dates', leave 'Date from' as blank and then enter 31/03/2023 in 'Date To' This will then ensure that your report includes all the overdue submissions as well as those due from today until 31 May 2023.
The report generated will only include those companies that you have access to.
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This report will show: - Company name, - Company number - VAT registration number - Next VAT return period - Latest date to submit next VAT return |