We provide a comprehensive library of company secretarial templates covering board decisions, shareholder approvals, company administration, share transactions, PSC compliance, and constitutional documents. Below is a list of all documents we produce, if you are looking for a template not on this list I'm afraid we do not support it! 

Important note on pricing for PAYG users

While many templates are described as “no charge” in the template list, PAYG users are charged £5.00 each to produce a minute, resolution, or similar document . Subscription users can produce an unlimited number of minutes, resolutions, and other documents without individual document charges .

Paid premium templates

The following templates are separately priced at £40 + VAT:

• Enhanced articles of association (single share class)
• Enhanced articles of association (two share classes)
• Enhanced articles of association (three share classes)
• Template LLP Agreement
• Template Shareholders Agreement

1. Board minutes and directors’ resolutions

This is the largest part of the library and covers day-to-day board governance and director decision-making.

Includes templates for:

• Director and secretary changes
  • Appointment of directors, corporate directors, secretaries, and corporate secretaries
  • Director resignation
  • Secretary resignation
  • Removal of a secretary
  • Appointment and removal of alternate directors
  • Vacation of office due to death
• Accounts and finance
  • Approval of annual accounts
  • Approval of micro-entity accounts
  • Approval of dormant company accounts
  • Final and interim dividend approvals
  • Dividend proposals requiring shareholder approval
• Shares and capital
  • Allotment of new shares
  • Allotment on exercise of options
  • Rights issues
  • Bonus issues
  • Share transfers
  • Share cancellation
  • Calls on unpaid shares
  • Creation of new share classes
  • Convertible loan notes
  • Redemption approvals
  • Purchase of own shares proposals
  • Share capital reduction recommendations
• Company administration
  • Change of company name
  • Change of registered office
  • Change of registered email address
  • Change of SAIL address
  • Change of location of statutory records
  • Re-registration between private and public company status
  • Strike off decisions
  • Approval of execution of deeds
  • Adoption of a new company seal
• Special situations
  • Director loans
  • Deeds of release
  • Furlough of directors
  • Creditors’ voluntary liquidation
  • Members’ voluntary liquidation
• PSC and compliance matters
  • PSC information requests
  • Warning notices
  • Restrictions notices
  • Withdrawal notices
  • Addition, removal, and update of PSCs, RLEs, and government bodies
  • PSC register statement wording approvals

Format types available:

• Board minutes
• Written directors’ resolutions
• Written board resolutions

2. Shareholder and member resolutions

These templates cover decisions that require shareholder or member approval, whether at a meeting or by written resolution.

Includes templates for:

• Dividends
  • Approval of final dividends
  • Approval of interim dividends
• Articles of association
  • Amendments to articles
  • Replacement of articles
  • Amendments for new share classes
  • Amendments to remove the requirement for a company secretary
  • Amendments linked to variation of class rights
• Company name changes
  • Special resolutions to change company name
  • Written special resolutions to change company name
• Director and auditor matters
  • Appointment of directors
  • Removal of directors
  • Appointment of auditors
  • Removal and replacement of auditors
• Shares and share capital
  • Authority to allot shares
  • Waiver of pre-emption rights
  • Bonus issues
  • Share capital reductions
  • Purchase of own shares
  • Share redemption out of capital
  • Share consolidations
  • Share splits
  • Share reclassification
  • Conversion between share classes
  • Variation of share class rights
• Company restructuring
  • Re-registration from private limited company to public company
  • Re-registration from public company to private company
  • Entry into creditors’ voluntary liquidation
  • Entry into members’ voluntary liquidation

Format types available:

• Ordinary resolutions
• Special resolutions
• Written resolutions
• Written shareholder resolutions
• Members’ resolutions
• Written members’ resolutions
• Class consents

3. Share capital and share transaction templates

These templates support practical share transactions and shareholder record updates.

Includes:

• Invitation to an existing shareholder to apply for new shares
• Shareholder’s application letter for new shares
• Notification of allotment of shares letters
• Notification of allotment on exercise of options
• Notification of transfer on exercise of options
• Stock transfer form for fully paid shares (Form J30)
• Stock transfer form for unpaid or partly paid shares (Form J10)

Typical use cases:

• New share issues
• Rights issues
• Share transfers
• Exercise of options
• Bonus issues
• Share reorganisations
• Redemptions and cancellations

4. PSC compliance templates

A substantial part of the library is dedicated to PSC compliance and statutory register wording.

Includes:

• Section 790D notices and replies
• Section 790E notices and replies
• Warning notices following S790D and S790E requests
• Restrictions notices
• Withdrawal notices
• Official wording for insertion into the PSC register
• Official wording for LLP PSC registers
• Board minutes to approve PSC changes, statements, confirmations, removals, and updates

Covers:

• Registrable persons
• Relevant legal entities (RLEs)
• Third parties who may know a registrable person or legal entity
• Confirmed and unconfirmed PSC scenarios
• Unknown PSC cases
• Changes to control reasons

5. Company administration and filing support templates

These templates help with routine administration and external communications.

Includes:

• Company formation checklist
• First board minutes
• Covering letter to Companies House when filing shareholder resolutions
• Letter to Companies House confirming change to or replacement of articles
• Letter to Companies House objecting to unauthorised use of registered office address
• Strike off notification covering letter
• Withdrawal of strike off notification covering letter
• Letter responding to Companies House notice to change registered office address
• HMRC dormancy notification letter
• Tax office letter for change of registered office
• Companies House letter regarding auditor resignation

Meeting administration documents:

• Notice of annual general meeting
• Notice of general meeting
• Notice of general meeting to change company name
• Notice of general meeting to remove and replace auditor
• Form of proxy for AGM
• Minutes of general meetings

6. Director, secretary, and officer appointment/resignation templates

These are useful for officer onboarding and changes in company management.

Includes:

• Consent to Act letters:
  • Director appointment
  • Secretary appointment
  • Director and company secretary
  • Corporate director appointment
  • Corporate secretary appointment
  • Corporate director and secretary appointment
• Resignation documents:
  • Letter of resignation – director
  • Letter of resignation – company secretary
  • Auditor resignation letter
• Other officer-related documents:
  • Letter notifying company of appointment of alternate director
  • Letter notifying company of intention to revoke alternate director appointment
  • Written notices of director interest in proposed loans
  • Written notices of director interest in loans to connected persons

7. Finance, solvency, and capital maintenance templates

These templates are designed for more technical corporate actions.

Includes:

• Directors’ compliance statement for share capital reduction
• Directors’ solvency statement
• Directors’ solvency statement (winding up)
• Solvency statement to support purchase of own shares out of capital
• Solvency statement to support share redemption out of capital
• Public notice for purchase of own shares out of capital
• Public notice for share redemption out of capital
• Memorandum of terms of loan
• Dividend waiver

Typical use cases:

• Capital reductions
• Share buybacks
• Share redemptions
• Winding up
• Director loan documentation
• Dividend arrangements

8. Constitutional and governance documents

These templates help shape the company’s legal framework and governance arrangements.

Includes:

• Amended articles of association for sole director companies
• Enhanced articles of association:
  • Single share class
  • Two share classes
  • Three share classes
• Template Shareholders Agreement
• Template LLP Agreement

These are typically used where a company needs more tailored constitutional protection or a more detailed governance framework than standard incorporation documents provide.

Pricing summary

PAYG users

• Produce minute / resolution / similar document: £5.00 each
• Premium template documents remain £40 + VAT where listed

Subscription users

• Subscription users can produce unlimited minutes, resolutions, and other documents without paying per document