A shareholder list is sent to Companies House on a confirmation statement if there have been share transactions during the confirmation period.

For more information on filing a confirmation statement please see How Do I File a Confirmation Statement?

The software identifies for you if transactions have been dated within the period which you are filing for. If there have been share transactions it will automatically include a list of shareholders on the CS01 sent to Companies House.

However, where there are no share transactions dated within the confirmation period then the previously submitted shareholder list should still be correct, therefore a new list is not automatically included.

In the situation of no transactions taking place, the final step of the confirmation statement filing process will allow you to include a full list of shareholders if preferred.

Note: If the option to include a list does not appear, it is because transactions have taken place so a list will automatically be sent. You can identify the transactions on the Shareholders step of the confirmation statement process.

Automated confirmation statement filings have a setting relating to including the list of shareholders, this can be applied when setting up a workflow. See How to set up Automated Confirmation Statement Workflows.

Why does Inform Direct say shareholdings have changed and include a full shareholder list when no shares have been allotted or transferred?

A full shareholder list is also included if the details of a shareholder have changed during the confirmation period, for example a change of name, because any change to the shareholder information needs to be reported to Companies House. Once such a change has been recorded for the period, the list will be included in the filing. You can see the changes that triggered it on the Shareholders step of the confirmation statement process.

Also known as: shareholder list sent when no shares changed, why is a full shareholder list included, shareholdings have changed message, stop shareholder list being sent, shareholder name change confirmation statement.